If you are a contractor or subcontractor, you might need to fill out a Statutory Declaration of Progress Payment Distribution by Contractor (Form 9A) or Subcontractor (Form 9B), which has been made available to contractors and subcontractors by the Canadian Construction Documents Committee (CCDC) for progress payments and holdback releases.
What does the Statutory Declaration of Progress Payment Distribution by Contractor (CCDC) form entail?
Both the contractor and the subcontractor who is requesting progress payment for the release of their progress or holdback payments must use this form. This form or document guarantees that the correct payment is paid throughout the whole execution of the project. It is important to state that the CCDC document must be witnessed by persons authorized to administer oaths. The CCDC document comes in two flavors, depending on whether you are a contractor or a subcontractor.
There are three exceptions:
– Holdback monies properly retained;
– Payments deferred by agreement; and
– Payment withheld by legitimate dispute.
What is the difference between CCDC 9A and CCDC 9B?
The primary factor differentiating the CCDC 9A from the CCDC 9B lie in the kind of person who may lawfully utilize either version.
A certified statement known as CCDC 9A is one that the Contractor uses as a stipulation for being paid for either the second and subsequent requests for progress payments or the release of holdback. This link will take you to the form: https://www.ccdc.org/document/ccdc9a-2018
As opposed to this, the CCDC 9B is a certified declaration that the subcontractor must provide to be paid for either the second and subsequent requests for progress payments or the release of holdbacks. This link will take you to the form: https://www.ccdc.org/document/ccdc9b-2018
What Organization accepts the CCDC Form?
There are now four (4) organizations that accept the CCDC form, and they are as follows:
- Construction Specifications Canada (CSC)
- Royal Architectural Institute of Canada (Architecture Canada)
- Association of Consulting Engineering Companies – Canada (ACEC)
- Canadian Construction Association (CCA)
How to certify a CCDC 9A or CCDC 9B form?
This can be itemized as follows:
- Download the CCDC 9A or CCDC 9B form as is applicable;
- Complete the form;
- Schedule a meeting in person or online with a notary public, commissioner for oaths, or other authorities who may administer oaths for this.
As you can see from the above, these steps are simple and quite easy to follow.
Can the CCDC form be notarized online?
Yes, this can be done electronically. The CCDC forms qualify as documents that may be notarized online, so you can complete them in the convenience of your home or apartment rather than going through the hassle of visiting the Notary public office.
How can you apply for the CDC seal?
It is required that your construction company apply the official CCDC 9 seal on your CCDC forms. If you however sign electronically, you should print the forms and apply the seal on them.
How can All-Canada Notary help?
All-Canada Notary is a network of notaries public. They can help you sign and notarize your Statutory Declaration of Progress Payment Distribution by Contractor (CCDC) form. We equally operate a physical notary service. You can book your appointment online and get your documents notarized with All-Canada Notary today.