Affidavit in Lieu of a Police Certificate

Encountering delays in receiving a Police Record Check can be a significant hurdle, especially when it’s critical for your immigration (IRCC) application or job requirement in Canada. This guide explores how an Affidavit In Lieu of a Police Certificate can be your solution, with step-by-step assistance from All-Canada Notary, available both online and in-person.

Affidavit In Lieu of a Police Certificate

When Do You Need the Affidavit In Lieu of a Police Certificate?

Individuals may need an affidavit in lieu of a police certificate when they are unable to procure the certificate before a deadline due to various reasons, such as processing delays. Understanding the affidavit in lieu of a Police Certificate becomes crucial in these circumstances to ensure compliance and facilitate the smooth continuation of your application or request. A police certificate can be required for various reasons, such as applying for immigration (IRCC) or a position that requires a police check in Canada.

What Is the Affidavit In Lieu of a Police Certificate?

An affidavit is fundamentally a sworn statement of fact, voluntarily made under oath or affirmation administered by a person authorized to do so by law. When a police certificate cannot be submitted in a timely manner, an affidavit serves as a personal declaration, stating the reasons for the inability to obtain the required certificate and affirming the absence of any criminal record.

If you can offer proof that you had indeed submitted your application and paid the proper requisite fees on time, ensure the affidavit is submitted before the deadline to the appropriate authority, along with any requested supplementary documentation.

The Essential Elements of an Effective Affidavit

Crafting an affidavit necessitates a clear understanding of its components. A well-prepared affidavit should include:

  • Personal Identification: Begin with your full name, date of birth, and address, ensuring you are accurately identified.
  • The Statement of Truth: This section should explicitly state that the affidavit is made under oath or affirmation, signifying your acknowledgment of its seriousness and legal implications.
  • Explanation of Circumstances: Clearly explain why obtaining a police certificate is not feasible before the deadline. Be specific about the reasons, whether they pertain to processing times, lack of access to the issuing authority, or any other pertinent details.
  • Supporting Evidence: If available, provide any supporting evidence such as communication with the police or relevant authorities regarding the delay. This should be attached to or referenced in the affidavit.
  • The Clean Record Declaration: Assert your claim of having no criminal record or pending legal issues. This declaration is the crux of the affidavit in the absence of a police certificate.
  • Sworn Statement & Notarization: Conclude with your signature, the date, and a notary public’s or authorized official’s endorsement, validating the document’s authenticity.

Navigating the Submission Process

Once your affidavit is prepared, understanding the submission process is paramount. This involves:

  • Verifying Requirements: Check with the requesting authority for specific requirements regarding the affidavit format, content, and any additional documents that need to accompany the affidavit.
  • Seeking Legal Advice: It’s advisable to consult with a legal professional to ensure the affidavit meets all legal standards and adequately represents your situation.
  • Timely Submission: Ensure the affidavit is submitted before the deadline to the appropriate authority, along with any requested supplementary documentation.

Can the Affidavit Be Notarized Online/Remotely?

Yes, an Affidavit In Lieu of a Police Certificate can indeed be notarized online. Online notarization has become an increasingly popular option, offering the convenience of verifying your documents from anywhere.

Common Mistakes to Avoid

A common pitfall is providing insufficient evidence or explanation as to why a police certificate cannot be furnished. Ensuring your affidavit is comprehensive and well-supported is key.


While the absence of a police certificate can pose challenges, the affidavit process offers a viable solution to affirm your eligibility or integrity in various legal and procedural contexts. By meticulously preparing and submitting an affidavit, you navigate through this hurdle with integrity, ensuring your application or request proceeds without delay. All-Canada Notary can assist with both online and in-person notarization of the affidavit In Lieu of a Police Certificate.