When you are traveling abroad for business or personal purposes, you will have to submit proof of authentication for your official documents. The embassies and consulates check all the documents and certificates and ensure that they are valid. So, here is all you need to know about document authentication and legalization.
Overview of Authentication and Legalization
Authentication refers to the process of verification of the authenticity of the seal and signature on the documents against all the information on the file for Notary Public or the Commissioner for taking affidavits.
However, authentication can be granted only if:
The name, stamp, and seal is similar to that present on the file with the Official Document Services (ODS).
All parts of the stamp, signature, and seal of the Notary Public or Commissioner are complete, original, and clearly visible on the document.
The Notary Public or Commissioner is registered with the Official Document Services (ODS).
Only when your document is verified, it can be presented to the Embassy office or consulate of the foreign country in which the document is to be used. For example, the legalization of a document issued in Canada, which is to be used in India will be legalized by the Consulate General of India in Toronto. It is the process in which the embassy or consulate of the foreign country verifies the authenticity of a foreign public document or certificate.
While both steps look quite simple, it can actually be time-consuming and complex. When you are opting for authentication and legalization of documents in Toronto, make sure to follow the right procedure and be ready with the requirements.
Let’s Get Started
Steps to follow for Document Authentication and Legalization
In order to authenticate and legalize your documents in Toronto, follow these essential steps.
Step 1: Contact Embassy or Consulate
The first step is to contact the appropriate embassy office or the consulate to get an idea about their exact requirements. This will help you in completing the other steps effectively.
Step 2: Notarization
After understanding the requirements, you need to have all your documents notarized through a notary public. You can even get it commissioned with the help of the commissioner for the purpose of taking affidavits.
Step 3: Authentication
Once your documents are notarized, the next step is authentication. For this purpose, the notary will take your documents to the Official Document Services to get the documents authenticated. After the authentication process, you will be given a Certificate of Authentication for each of the documents.
Step 4: Legalization
The final step is legalization. In this step, all your authenticated documents are taken to the embassy office or consulate for legalization.
Once all the steps are complete, you are ready to travel abroad and conduct your business successfully.
Standard processing time
When you want to get your documents authenticated and legalized in person, it’s common to wait around 30 minutes. However, it can be more depending on your number of documents. But when you are opting for the process through the mail, it might take up to 15 business days.
What documents require authentication?
When you are traveling abroad for business or personal purposes, there are a number of documents that require authentications. Some of the important documents include:
Commercial import-export and other business documents
Documents of property ownership
Marriage, divorce, or adoption certificate
Certified birth registration certificate
School, university, or college admission papers along with transcripts
Customs approval certificates
Power of attorney
Trademark and patent documents
Contracts dealing with the partnership, incorporation, fiscal matters, and product distribution
Other important government official documents.
Now that you know everything about document authentication and legalization look for a Toronto notary near me and get started with the process. If you are in Toronto, contact All-Canada Notary for your notarization services.